Free tool
Free invoice generator for trades
Fill in the job, download a clean PDF invoice. Built for plumbers, electricians, HVAC techs, landscapers and anyone else who bills by the visit.
- No signup
- No watermark
- No email required
- Yours to keep
What a trade invoice needs on it
Most invoices that get queried are missing one of six things. Cover these and the conversation stops being about the paperwork.
Who you are
Business name, address, phone — and your licence number if your trade carries one. A customer chasing a warranty two years from now has only this piece of paper.
A unique invoice number
Sequential, never reused. It is what you and your accountant both refer to, and what a customer quotes when they ring up about it.
The date and the terms
When it was issued and when it is due. "Net 14" means nothing to a homeowner — a real date does.
What you actually did
Not "plumbing work, $480". Parts, labour and call-out on separate lines. Itemised invoices get queried far less often.
Tax, shown separately
If you charge sales tax or VAT it goes on its own line, with the rate. Rolling it into the total is how you end up absorbing it.
How to pay you
Bank details, a payment link, or who to make the cheque out to. An invoice that does not say how to pay it is a slow invoice.
Invoicing for your trade
The invoice is the last five minutes of the job. These pages cover the rest of it.
Questions about this tool
- Is this invoice generator really free?
- Yes. No account, no trial, no watermark, and no cap on how many invoices you make. It is here because we build invoicing software and would rather be useful to you before asking for anything.
- Do you store my invoice or my customer details?
- No. Nothing you type is saved — not your customer, not the amounts. The PDF is generated and handed straight to your browser. The only thing we store is your email address, and only if you ask us to send you a copy.
- Do I need to sign up to download the PDF?
- No. The download button works immediately. Emailing yourself a copy is optional and sits below it, which is the way round it should be.
- Can I send the invoice to my customer from this page?
- Not to your customer — we only ever email it to you, and you send it on from your own address so it arrives with your name on it. There is an "email me a copy" box under the download button if you want it in your inbox too. With a CrewSpur account invoices go out as your business, signed by a verified domain, which is what keeps them out of a spam folder.
- Can I use it for quotes or estimates?
- It prints "Invoice" at the top, so not cleanly. It will do as a rough estimate if you say so in the description lines, but a proper quote should say what it is.
- Does it work on a phone?
- Yes — the same page, stacked. Filling one in from the van straight after the job is the point.
- What currencies does it support?
- US dollars, pounds sterling, euros, Canadian dollars and Australian dollars. Pick the currency and the tax rate that apply to you; the totals and the PDF follow.
If you’re doing this more than a few times a week
CrewSpur is where this generator came from. It keeps your customers and jobs, builds the invoice from the job you just finished, emails it as your business, and tells you which ones are still unpaid. Same PDF, none of the retyping.
The generator stays free either way — no account, no limit.